Access to patient information for the purpose of research requires the Auckland DHB research approval processes (see below) and ethics approval to be obtained the same way as other research activities do.
Auckland DHB research approval processes
Choose either link for the process that suits your application: Auckland DHB standard research approval pathway for moderate to high risk observational studies, all interventional studies and studies with budgets; OR Auckland DHB expedited research approval pathway for Low Risk Studies. Alternatively you may use the Auckland Health Research Ethics Committee (AHREC) to gain Auckland DHB approval for low risk research when the research also requires ethical approval. The AHREC form is used for both approval processes.
There is a Board Policy, Clinical Record Management (September 2013), which is not just for research but it is important that the Auckland DHB policy on access are understood and complied with. (This linked document is for internal Auckland DHB access only, for external researchers please contact your Auckland DHB contact or co-investigator for details).
For Auckland DHB researchers, your current 3M ChartView access will enable you to review the patient records for the purpose stated in your ethics application.
If patient records are those not normally accessible with your 3M ChartView permissions, these requests are to be actioned through the Clinical records Department. Send a request form [DOC, 68 KB]to the Research Clerk in the Clinical Records team (GrClinVRAM@adhb.govt.nz) to gain access to the 3M ChartView Research List.
Non-Auckland DHB researchers must also submit a request form [DOC, 68 KB]. Once you have completed this form and obtained the relevant signatures please send it to: Research Clerk, Clinical Records Department, Ground Floor, Building 21, Auckland City Hospital, GrClinVRAM@adhb.govt.nz
Please note, in some circumstances a fee may be charged to access or retrieve records, particularly if retrieval of old records that are only in hard copy are required.